1.1 Good Neighbour Guidelines
High numbers of our full-time undergraduates’ students live off campus, many of them in the communities surrounding the University. In addition to student housing in these communities, a variety of people live in the area: senior citizens, families with children and single professionals. Because University students constitute an important segment of the population in the surrounding area, the impact of students’ conduct in the community is of major concern.
As far as the other community members are concerned, students represent the University, even when they are off campus. We ask students to be considerate of their neighbours, especially keeping in mind that students’ schedules may differ considerably from other residents’ schedules. Also, please be aware of community issues such as noise, parking, waste management, property upkeep and alcoholic usage.
1.2 Good Neighbour Tips
When moving into a community, students must consider the needs and desired environment of those who already live there. Students are often short-term residents who move frequently and those who have chosen to live in an area long-term often feel invested in their neighbourhood and community at large. Often, interests and lifestyles of short-term and long-term residents conflict, with each party not fully understanding or investing in building a positive relationship. It is therefore important to be a goodcitizen.
Being a citizen and being a good citizen are far from the same thing: a good citizen and exhibiting signs of good citizenship are far more removed from the legal distinction of being a citizen in a society. A student must then strive for the following:
1.2.1 Community Involvement
Communities are vital to cultures and a country’s proper functioning of governance. Regardless of how modern communities function, as a student you should promote good citizenship in the communities in which you reside, resulting in evidence, local ties and bringing people together in both good and bad times. This action exhibits signs of good citizenship.
People and students who volunteer exhibit signs of good citizenship. Thereare many different ways of volunteering, taking reference from students involved in RAG and Give foundations. Volunteers are good citizens for the simple reason that they give back to the community without taking anything away.
Therefore good citizenship should be evident in everything you do and say. You, as student, should strive to be good citizens in your words and actions – smiling at people in the street and thanking the shopkeeper as he or she hands you your change are examples of how you can be better citizens. Above all, good citizenship is about putting the needs of the community and the needs of others above your own preferences. In summary, these are some starting points on how to be a good citizen:
Follow the rules of your landlord, your institution and your society.
Show an interest in your neighbours. Make an effort to meet them and learn their names. Greet your neighbours. Find out what is important to them: learn about their families, interests and needs. Ask your neighbour for help when you need it. Likewise, be receptive to their requests for help. Strive to be an approachable and friendly person.
Keep your apartment, home, and property clean at all times. Trash attracts bugs and/or animals and detracts from the appearance of the community. Your neighbours have chosen this community as their home and take pride in. Keep parked cars to a minimum and be aware of the ability of others to get in and out of their driveways without their view being obstructed. Cars should be parked in the street or in your driveway – not on the lawn. Watch your noise levels. Families with children need a quiet environment in order to keep to bedtime routines. Loud music or cars, shouting individuals or increased traffic will disrupt your neighbours.
Take responsibility for your guests. Instruct them on the need for respect of your neighbour’s property and desired environment. Get involved with your block or neighbourhood association. Be an active part of the decision-making in your community.
One of the biggest issues that the community members have is partying and/or noise. It is usually a neighbour who calls when a party gets too loud, moves outside or becomes too crowded.
Here are some suggestions if you are planning a social event:
4.1 Prohibited Conduct
Any misconduct committed off campus is subject to disciplinary action.
Questions to Consider
Always inspect the property before signing a lease or make any commitments
5.1 What kind of rental unit do you want to live in?
5.2 What are your transportation needs?
5.3 What are your privacy needs?
5.4 What can you afford?
5.5 What about furniture?
Most student accommodation with KPA has the necessary furniture such as:
5.6 What are your security requirements?
It is important to develop a roommate “Bill of Rights”: you, your roommate and your housemates need:
Whether KPA have already selected you a roommate or are in the process of finding one, it is often helpful to discuss your common concerns. You can reduce the likelihood of disagreements by coming to some basic agreements about your living arrangements.
7.1 Possible Negative Roommate/Housemate Situations
7.2 Things to Consider
7.3 Tips on Reducing Tension between Roommates/Housemates
Remember that an individual entering into any kind of rental agreement should make an effort to know all rights and responsibilities. Communicate with one another. It is important to be honest with each other.
KPA offers assistance through our office that can help you with tenant problems.
Follow these steps to begin the process:
11.1 Exterior Doors
Exterior doors and windows should:
11.2 Sliding Glass Doors and Windows
11.4 Keep Your Safety in Mind
11.5 Off-Campus Housing Security Checklist
Along the exterior of the building:
11.6 Doorways and Windows within the Unit
11.7 Other Considerations
Note that electricity consumption are limited per household (refer to your contract on the maximum limit per month) to an amount per student per month.
12.1 Arrangements on prepaid electricity.
One person in the commune should take responsibility for the prepaid meter and check the units on a frequent basis to ensure that you don’t run out of electricity at night or over weekends. Should this happen prepaid electricity can be bought at any PnP, most garages and Spar (almost all trading stores sells prepaid electricity).
If you buy your own electricity make sure you have the correct meter number with you as you will need the meter number before you can purchase electricity. The meter number can be found on the meter.
KPA will provide each commune with an electricity voucher every month from the 25th for the following month, coupons can be obtained at our offices on campus. Full records of purchases are kept at the office and students are welcome to obtain copies of the monthly purchases.
Notify KPA office well in advance if your electricity units are low (DO NOT WAIT UNTILL YOUR LAST UNITS RUN OUT). This will give KPA sufficient time to create and send you a new electricity coupon. Bear in mind that systems could be off line, sometimes for hours or days.
Before leaving for the school holidays make sure that the units on your meter are sufficient to last for the duration of your holiday. Necessary arrangements can be made with KPA offices.
This is very important as food in fridges can spoil or rot and on your return you will be welcomed by a terrible smell of rotten meat ect.
12.2 Tips on how to save electricity.
Switch off lights that are unnecessarily on (e.g. outside lights).
Switch off all electrical appliances when leaving your room or any other room in the commune.
Limit heaters to a minimum during winter.
DO NOT LEAVE YOUR HEATER ON WHEN LEAVING YOUR ROOM.
DO NOT USE APPLIANCES LIKE STOVES AND OVENS AS A HEATER.
Do not use heaters during peak hours of the day (e.g. 7-9am and 4-8pm).
Bar heaters and oil heaters are heavy on electricity and should not be used, when purchasing a heater ask your supplier to advise you on cost effective heaters.
Limit shower/bath time to 10 minutes per person – remember your house mates also need a hot shower.
12.3 How to deal with continual power failures
Unplug all excessive electrical appliances, overloading may cause continuous power failures. Avoid too many electrical appliances in your room.
Check the main switchboard (DB board) and make sure no circuit breakers have tripped.
Check all your electrical appliances and make sure no old or faulty appliances are plugged in, as this can cause power failures. Should KPA send an electrician on your request to check the cause of the problem and it is found that it was caused by faulty equipment the cost will be for your account.
13.1 Selection of “Sub wardens”
Each commune should vote for a sub warden of their choice that will represent his/her commune and will be the communication between KPA and the commune, we would like to have the names and cell numbers of the sub wardens as soon as possible.
Responsibilities of sub wardens (make the necessary arrangements to get the following in order):
13.2 Cleaning Program
All student houses/communes should have a cleaning service and a roaster of days and times when cleaning services are done and by whom (roasters can be obtained from our offices).
All students should make the following contribution to general cleaning products:
Black refusal bags
If any of the above items are supplied by KPA cost will be charged to student accounts.
13.3 Responsibilities of Cleaning Staff
Kitchen: Clean surface area, sweep/mob floors, wash dustbin, clean stove and microwave (oven monthly), clean fridge monthly, dust*. NO DISHES WILL BE DONE BY ANY CLEANING STAFF
Lounge: Vacuum/mob and dust* (move all furniture from walls) wipe light switches.
Passage: Mob/Vacuum and dust* wipe light switches, dust*.
Bathrooms: Wash bathtub, scrub showers, clean mirrors, wash toilet, dust*
Stoop&Courtyard, outside: Sweep/mob stoop areas, clean courtyard, clean dustbins, clean drain areas, wipe/sweep windowsills.
Laundry: Clean laundry area at least every 2 weeks
Bedrooms: Enter maximum once a week. Vacuum/sweep&mob move furniture from walls, dust* (Cleaners are not allowed to enter any rooms without supervision or permission from the owner of the room, KPA will take no responsibility for lost items). KPA cleaners will not make any beds, pick clothes/laundry from the floor or remove any items from the desk to clean it).
(*dust: all windowsills, curtain rails and light fittings)
13.4 Collection of household refusal bags
Mangaung local Municipality collects household refuse bags on a weekly basis on the following days:
Brandwag – Wednesday
Universitas – Thursday
Ensure that all household refuse are ready for collection on these days in the appropriate black refuse bags (No refuse in plastic shopping bags will be collected)
Refuse should be placed in the area in front of the commune outside the gate.
Uncollected refuse for long periods can cause insect and rat infestation, KPA will remove uncollected refuse bags and charge student accounts.
13.5 Rental Accounts/Payments
Rent can be paid at our offices in cash/cheque OR Electronic bank transfer/stop order/Bank Debit orders (forms available at our office). Please make sure that you use your surname and address as your reference and not student numbers. Our bank details appear on your statement. Statements will be sent out on a monthly basis before the 25th of each month, make sure you received your statement. Rent are payable in advance before the 5th of each month, payments received after the 7th will be penalized for late payment, make sure your rent is paid promptly before the cut of date. For any queries or correction on accounts please contact the office. All statements will be sent to the students at your communal address, contact our office if you want to make arrangements for statements to be sent to a different address.
13.6 Pool/Garden services
All communes should have a garden service and pool service at least once a week, if any problems please contact our office.
To be assisted by the South African Police Service (SAPS), dial the telephone number 10111 from anywhere in South Africa. A call centre operator will answer the incoming call, take all necessary particulars and assign a Flying Squad patrol vehicle or the local police station to attend to the incident. For alternative or additional assistance from the SAPS, you can use the following SAPS station telephone numbers:
|KPA Cell number||072 088 0166|
|Client Service||UFS office||051 411 2600|
|Accounts||40 Groenewoudt Street||051 522 4850|
|After hours||082 459 3309|
You can use the cell phone number to sms or phone your requests/complaints e.g. prepaid electricity vouchers.
We want you to have a good experience at KPA. In order to ensure this, it will be helpful if you remember these points:
It is in KPA’s best interests that we tell you what some of the consequences of disruptive behaviour in our surrounding neighbourhoods could be:
Please create the most positive options for yourself and your neighbours.
The rules of conduct shall be binding on the lessee/occupants as well as on any visitor and worker and forms part of your contract.
This means that steps must be taken against a lessee/occupant not complying with the rules.
It is therefore important that you, as a lessee/occupant, are well conversant with the provisions of the rules.
All lessee’s/occupants is jointly and severally responsible for the property.
The following rules are pertinently brought to your attention:
16.1 Animals, Reptiles and Birds
A Lessee/occupant of the property/section shall not keep any animals.
16.2 Refuse Disposal
A lessee/occupant of a section shall maintain in hygienic and dry conditions and use the provided receptacle for refuse within his section.
Lessees/occupants of sections shall ensure that their vehicles and the vehicles of their visitors and guests do not drip oil or brake fluid on to the common property or in any way deface the common property.
16.4 Damage, Alterations, or Additions to the Common Property
16.4.1 A Lessee/occupant of a section shall not mark, paint, drive nails or screws to there like into, or otherwise damage, or alter, any part of the common property without first obtaining the written consent of the owner.
16.4.2 Notwithstanding sub-rule (1), an owner or person authorised by him may install:
16.4.3 The lessee shall not use his section, exclusive use area or any part of the common property, or permit it to be used, in such a manner or for such purpose as shall be injurious to the reputation of the property.
16.5 Signs and Notices
No occupant of a section, used for residential purposes, shall place any sign, notice, billboard or advertisement of any kind whatsoever on any part of the common property or of a section, as to be visible from outside the section, without the written consent of the owner first having being obtained.
No washing will be allowed to hang from balconies, windows or any other section on the common property than the provided washing lines.
16.7 Storage of Inflammatory Material and other Dangerous Acts
An occupant shall not store any material, or do or permit or allow to be done, any dangerous act in the buildings or on the common property which will or may increase the rate of the premium payable by the owner on any insurance policy.
16.8 Eradication of Pests
The lessee shall keep his section free of white ants, borer and other wood destroying insects and to this end shall permit the owner, the managing agent, and their duly authorised agents or employees, to enter upon his section from time to time for the purpose as may be reasonably necessary to eradicate any such pests. The cost of the inspection, eradicating any such pests as may be found within the section, replacement of any woodwork or other material forming part of such section which may be damaged by any such pests shall be borne by the lessee of the section concerned.
16.9 Additional Rules
16.9.1 Residents must supervise their children and the children of their visitors so that no damage or nuisance is caused to the common property or other occupiers.
16.9.2 No persons are allowed to play with or damage the post-boxes, plants, shrubs, trees, gate/mechanism and/or swimming pool equipment. Any damage due to such action will be charged to the relevant lessee’s account.
16.9.3 The lessee is responsible for their visitor’s actions. Any damages caused by such persons, shall be for the lessee’s account. No hobby or any other activity on the common property which causes a nuisance for other tenants.
16.9.4Occupiers are responsible for their servant’s actions
16.9.5 No fireworks, crackers, rocket, firearms, airguns or any other instruments to be discharged on the property.
16.9.6 All facilities on the common property are for the exclusive use of the occupants and no outsiders/visitors will be allowed to use any of the facilities on the common property this includes the pool and braai area provided.
16.9.7 24 hours notice will be given to vacate the property as a result of my behaviour that includes, inter alia, partaking in drugs, alcohol abuse, and intentional damage to property, theft, assault or any other conduct that would result in the immediate termination of my lease.
16.9.8 The use of “HUBBLY-BUBBLYS” is prohibited and will be confiscated immediately.
16.9.9 The property will be utilised for no other purposes than for living purpose and will not allow any other person to occupy the property for any period (even overnight). The occupant will not cede any of the obligations in terms of the lease and will not sublet any part of the property.
16.10 Civility and Respect
In the interest of the complex/common property and working relations with all residents it is essential that we co-operate to maintain and improve the property, also to ensure that the manner in which we use the facilities on the property does not create a danger for other people or the complex.
No bar or oil heaters will be allowed at any time. Only 2 heaters per household will be accepted. If more than two and bar or oil heaters are found on the premises, KPA will immediately confiscate them.
You are a BURSARY student signing a contract?
Make sure what the maximum amount is that your bursary will pay for accommodation before signing the contract. Do not exceed the maximum amount unless a working parent can pay the difference.
Guidlines: 1-5 | 6-10 | 11-17